6 Tips to Ease Email Communication with Athletes

Athletes who are committed to being part of Special Olympics do not always have the proper tools in order to communicate effectively with others, especially a coach.

Here are 6 steps that are effective for coaches when communicating with Special Olympics athletes via email.

• Use simple language. You always want an audience, especially those with intellectual learning disabilities, to understand your message. Narrow down complex language and ideas into simple language. Avoid sarcasm, irony or jargon. Spell out abbreviations if it’s not instantly familiar to everyone.. Make sure the words you use convey exactly what you are trying to say.
• Structure. It is not just language but structure that matters for an email. Organize an email so ideas flow naturally. Don’t jump around with your thoughts. Use proper grammar. Limit paragraphs to a few sentences that are tied to a specific topic or idea.
• Be brief. Avoid using long sentences that can confuse athletes. Do away with commas, semicolons and run-on sentences. Use separate short sentences. The more you have in an email, a higher chance that athletes will miss something.  
• Always update. Don’t assume messages trickle down to the right people. Don’t assume everyone checks the online schedule to see that the time or date changed. Communicate directly with athletes and their parents/guardians on what is important for them to do at specific times.
• Show enthusiasm. We are excited about being part of Special Olympics. You are, too. We don’t need emojis or a bunch of exclamation points, but don’t be afraid to show some passion.
• Include the athlete’s email address. Athletes should receive regular emails to understand that you are willing to communicate with them. Don’t just reach out to parents and guardians. Include the athletes.

These are just some ways you as a coach can help better communicate with the athletes.